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Administrative Security Assistant II

 

Roles/Responsibilities:

  • Provide services and deliverables in accordance with the homeland security program directive-12 (hspd- 12) credential activation, and providing operational support for SEC's identification and access control systems.
  • Support activation of the hspd- 12 ld credential via a GSA's fix station and light activation kit.
  • Assist with enrolling facility access card (id/access badge) information into the access control database (to include visitor access control database) and issuing and revoking badges per instructions and established SECpolicies. Assist with recording, tracking, and accountability of access badge destruction consistent with established written sec policies and procedures.
  • Provide technical input for the development of security-related plans and policies for access badge issuance and control of SEC id and building passes.
  • Assist with performing periodic quality review of access badge record change reports to ensure 100% accuracy of information.  Run periodic ad hoc reports from databases.
  • Develop reports that identify irregular badging patterns and trends and recommend ways to improve the badge distribution process, as necessary.
  • Ensure badge operations are in compliance with physical security operations policies and procedures.
  • Assist with recording, issuing, collecting, and tracking of SEC-credentials. Follow control procedures and accurately record all actions in tracking systems. Manage the distribution of routine security reports extracted by electronic system security technicians from the headquarters and field office 10/access control systems.
  • Assist in typing and preparing written security policies under the close direction and supervision of the SEC security equipment systems (closed circuit tv and access control) program manager.
  • Assist with SEC key control program by maintaining logs, issuing and receiving loaned keys for lock-outs, and issuance of new keys.
  • Assist with typing updates and maintaining security survey reports and files.
  • Assist the COR reviewing invoices for the national security services contract, confirming the accuracy of supporting documentation, and recording budget information in excel budget tracking g spreadsheets created by the COR.
  • Assist with building emergencies and OEP drills, as needed.
  • Assist with continuity of operations (coop) activations and drills, as needed.

Qualifications/Education Requirements:

  • Associate's degree and a minimum of two years of generalized administrative/operational support work experience OR 5 years generalized work experience in lieu of the degree
  • Excellent data entry skills
  • A minimum of one year of experience working with excel
  • Excellent skills with MS office suite applications including word, excel, outlook, and powerpoint
  • Demonstrate ability to effectively communicate simple practices, procedures, and policies both orally and written
  • Good customer service skills and demonstrated ability to interact with a variety of people
  • Ability and willingness to learn basic functions and operations of id/access control systems and security identity systems used by SEC
  • Knowledge of commonly applied concepts and principles of physical security measures and access control procedures is a plus but not required

 

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